What if I can’t get a Police Clearance Certificate (PPC) for my visa application?

25th May 2020

If you are unable to obtain a police certificate from a country, but it is needed to meet the character requirements for your visa application there are a few things you’ll need to do.

  1. Show proof that you requested a police certificate from the correct authorities
  2. Complete a Commonwealth Statutory Declaration Form made before an authorised person declaring that you have not been convicted of a crime or any offence in any country

Download a statutory declaration form here.

Who can witness your statutory declaration?

Your witness must:

Be on the list of approved witnesses, and

  • Have a connection to Australia or
  • Be a notary public (with or without a connection to Australia)

The list of approved witnesses includes:

  • A person who is licenced or registered in these occupations:
    • architect
    • chiropractor
    • dentist
    • financial adviser or financial planner
    • legal practitioner, with or without a practicing certificate
    • medical practitioner
    • midwife
    • migration agent registered under Division 3 of Part 3 of the Migration Act 1958
    • nurse
    • occupational therapist
    • optometrist
    • patent attorney
    • pharmacist
    • physiotherapist
    • psychologist
    • trade marks attorney
    • veterinary surgeon
  • A person on the roll of:
    • the Supreme Court of a state or territory in Australia
    • the High Court of Australia as a legal practitioner
  • A person who is a member of a professional body or organisation in Australia including:
    • accountant who is:
      • a fellow of the National Tax Accountants' Association, or
    • a member of:
      • Chartered Accountants Australia and New Zealand
      • the Association of Taxation and Management Accountants
      • CPA Australia
      • the Institute of Public Accountants
  • agent of the Australian Postal Corporation (Australia Post) who is in charge of an office that provides postal services to the public
  • permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office supplying postal services to the public
  • APS employee engaged on an ongoing basis with 5 or more years of continuous service who is not specified in another item of this Part
  • Australian Consular Officer or Australian Diplomatic Officer under Consular Fees Act 1955
  • bailiff
  • bank officer with 5 or more years of continuous service
  • building society officer with 5 or more years of continuous service
  • chief executive officer of a Commonwealth court
  • clerk of a court
  • Commissioner for Affidavits
  • Commissioner for Declarations
  • credit union officer with 5 or more years of continuous service
  • permanent employee of a Commonwealth authority with 5 or more years of continuous service who is not specified in another item in this Part
  • engineer who is:
    • a member of Engineers Australia but not a student
    • a Registered Professional Engineer of Professionals Australia
    • registered as an engineer under a law of the Commonwealth, a state or territory, or
    • registered on the National Engineering Register by Engineers Australia
  • finance company officer with 5 or more years of continuous service
  • holder of a statutory office not specified in another item in this list
  • judge
  • Justice of the Peace
  • magistrate
  • marriage celebrant registered under the Marriage Act 1961
  • master of a court
  • member of the Australian Defence Force who is:
    • an officer, or
    • a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service, or
    • a warrant officer within the meaning of that Act
  • member of the Australasian Institute of Mining and Metallurgy
  • member of the Governance Institute of Australia Ltd
  • member of:
    • the parliament of the Commonwealth
    • the parliament of a state
    • a territory legislature
    • a local government authority
  • minister of religion registered under the Marriage Act 1961
  • notary public, including a notary public (however described) exercising functions at a place outside:
    • the Commonwealth, and
    • the external territories of the Commonwealth
  • permanent employee of a state or territory, or a state or territory authority
  • permanent employee of a local government authority with 5 or more years of continuous service, other than such an employee who is specified in another item of this Part
  • person before whom a statutory declaration may be made under the law of the state or territory in which the declaration is made
  • police officer
  • prison officer employed by the Commonwealth or a state, territory or local government authority with more than 5 years of continuous service
  • registrar, or deputy registrar, of a court
  • senior executive employee of a Commonwealth authority
  • senior executive employee of a state or territory
  • SES employee of the Commonwealth
  • sheriff
  • sheriff's officer
  • teacher employed full-time or part-time at a school or tertiary education institution

Find an approved witness overseas

If you need to make a Commonwealth statutory declaration while you are overseas it must be witnessed by a:

  • person on the approved witness list who has a connection to Australia
  • notary public appointed overseas
  • employee of the Australian Trade and Investment Commission who is:
    • in a country or place outside Australia, and
    • authorised under paragraph 3(d) of the Consular Fees Act 1955, and
    • exercising his or her function in that place
  • employee of the Commonwealth who is:
    • in a country or place outside Australia, and
    • authorised under paragraph 3(c) of the Consular Fees Act 1955, and
    • exercising his or her function in that place

You may be able find an approved witness at an Australian Embassy, High Commission or Consulate.

Please note that if you make a false statement in a statutory declaration on purpose you can be charged with a criminal offence and could be imprisoned for up to 4 years.

Form 888 statutory declaration

If you need a statutory declaration form for Partner of Prospective Marriage visa applications you will need to complete Form 888 statutory declarations. Download Form 888 statutory declaration here.

Download a Commonwealth statutory declaration form

Download now